Not a website. A system that sells your bikes online, records every sale in the shop, and tells you at any moment what stock you have, who bought which bike, and how much money came in.
Prepared for Mohsin by AutoTribes
The situation
An electric bike is a serious purchase, and every one of them carries a serial number, a battery and a warranty. That is not the kind of sale a notebook can carry. Shops in this position lose money in the same four places.
Today
With the system
How it works
Whether the customer buys from their phone or walks into the shop, the same thing happens behind the scenes. That is the whole point — one set of books, not four.
Door one — online
Door two — in the shop
Then, on its own
Nobody writes any of this down. It is the same five steps whichever door the sale came through — which is what makes it one set of books.
The work
Each stage is quoted, agreed and paid separately. Stage one is a complete, working shop on its own — if you want to stop there, nothing is left half-finished.
Phase 01
A storefront a customer can buy from without ever calling you. Built to convert, not just to look good: clear pricing, real specifications, one obvious button on every page.
Phase 02
The operations side. Stock, serial numbers, walk-in sales and customer records, all feeding the same books as the website.
Later, if you want it
Worth considering once the first two stages are live and settled. An electric bike is not a one-off sale — customers come back for servicing, batteries and repairs, and the system can keep track of what is due and when.
Payable per phase, not all at once. 50% to begin a phase, 50% when that phase is delivered and working. You are never more than KES 75,000 ahead of what has been built.
Running it
A system that takes payments cannot be left alone. Once the site is live it needs somewhere to run, backups of every order, and someone watching it. Here is what that involves — costed separately and agreed with you before go-live, so nothing starts without your say-so.
Servers, your domain name, and the security certificate that puts the padlock on your address.
Daily backups of every order, customer and stock record, kept off the main server.
Automatic alerts if the site or payments go down, and faults in the system put right when they appear.
Price updates, new products, new photos, and small text and layout changes as the shop moves on.
Timing and terms
From the deposit and receipt of your photos and prices. The Paystack application runs alongside; if approval is slow, the site is built and tested against Paystack's test keys and switched to live payments the day the account is approved.
Started once phase one is live and you are comfortable using it. Usually a month or two later, at your pace.
50% to begin each phase, 50% on delivery of that phase.
Everything. The domain and hosting accounts are registered in the business's name, and the system and its data are yours. You are never locked in.
Hosting and the other running costs above, M-Pesa and card transaction charges, advertising spend, product photography, receipt printer or counter tablet, and any imported hardware.
A half-day session at the end of each phase, plus a short written guide, and thirty days of free support after each handover.
Prepared by
AutoTribes
+254 792 417 156
onyangoricks@gmail.com
To accept
Reply to confirm the phase-one scope above and I will send an invoice for the KES 75,000 deposit and start the Paystack application the same day.